You must have all your accounts paid and funds cleared by December 31st in order to have your vote count at the AGM and 2008 Election for the Board.
Also, if you have still to forward your proxy for that election, ensure that you give control of that piece of paper to an Owner you trust.
If you were not at last year's election you may not recall that those attending the election were faced with three different ballot papers and the proxy forms were already in the hands of the Election Officer.
There was never a full report of the count giving shareholders the number of invalid forms rejected by the scruntineers, or the reasons for the invalidation. It would be good not to have any forms rejected this election. I have tried to find out how one indicates that one does NOT wish to vote for the 'default' seven candidates and only vote for some of the other nominees - but have not had success. The instructions on the proxy form leave one to guess. It has been suggested to me that writing "I do not wish to vote for" alongside the candidates you've decided against would be one way to make your decision clear - but such an action may invalidate the ballot paper.......Can anyone help?
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To the BOD ... please clarify.
Having just read the previous post regarding The Proxy proccess questions I am now truely confused.
Does that mean that when I drew a heavy dark lines through last years BOD members name and checked my selection of new candidates my votes were or could have been invalidated?
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I also had asked last year how we could verify the count of disqualified votes and of course I got no answer.
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I do not understand the mystery, time and trouble that is involved in the counting process.
There's only 270 votes to be verified.
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I am confident that the vote count would be quicker and more accurate if people did not play the bias, manipulation and technicality game.
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Lies and deception always take more time to implement.
The good news is the truth always comes out in the end.
The mystery of the count lies in the fact that it is a shareholders vote and each unit in CBH has a specified share entitlement. For instance, G. Baker owns 2615 and has an entitlement of 196 shares, the Treasurer owns 3110 and has an entitlement of 183, etc. etc. There are 63,657 shares listed of which CBH has always used an audited voting share toal of 60755 in order to check a quorum has been achieved for the AGM - meaning the share entitlements have to be added up (including the proxies) to ensure at least 30,378 shares (50% +1) are in hand ready for the election. The sale of CBH assets (hotel rooms/managers apt.) means that these figures may be changed if the deeds have been registered at the Registry Office, so this year the share entitlement totals may differ slightly.
In the matter of what constitutes an invalid proxy form, your guess is as good as anyone's as far as I can find out. What worries me is the fact that proxy forms have boxes to be checked (ticked or crossed??) with the predicate sentence "These present Board of Directors/candidates are willing to continue to serve and have been duly Nominated and Seconded, they will be voted 'for' at the meeting by this proxy unless otherwise directed." If one checks only 1 to five of the other candidates, how can a voter ensure that the remaining votes (up to 7) will not be assigned to anyone else? That is why I feel it is necessary to know the exact means by which one can 'otherwise direct'. Owners who have acted as Election Officers or Scrutineers in past elections should be able to clarify this point - I am certain many Owners would be greatly appreciative! Of course, it is essential that the Board and/or the Election Officer confirm their position in this matter before the 2008 Election. Every vote is important.
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